Meetings are held when needed, but generally on the first Wednesday of the month.
Agendas are available prior to meetings. Minutes are available upon approval.
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There are five members and two alternate members who serve four-year terms. The members are appointed by the mayor and approved by the City Council. They cannot hold any other municipal office or appointment. Each member must sign a nonconflict of interest affidavit. Members cannot participate in decisions involving property or issues that directly affect the personal or business interests of the member. No member can hold a real estate of brokers license.
City Council appoints one of its members to attend all board meetings as a nonvoting representative who reports the recommendations of the board back to City Council.
The primary duty of the board is to consider difficulties and unnecessary hardships resulting from the enforcement of the Zoning Code. For instance, if a lot has severe topographical limitations that require a home to be positioned so that it did not meet set-back requirements, or if a resident wants to build an addition to their home that would violate the backyard set-back requirements, the board would notify residents who live within a 500-foot radius of the property in question by mail. After considering concerns voiced by neighbors, a decision would be made to allow or disallow a "variance."